Villaruz, Villaruz & Co., CPAs (“VVC”, “the Firm” “We”, “us”, “our”), an independent member of Morison Global, is a professional services firm in the Philippines, registered with the Board of Accountancy and the Securities and Exchange Commission, offering assurance, accounting & auditing, tax reporting & review, internal audit, payroll and other related professional services.

VVC values your right to privacy, and we commit to protect your personal data in accordance with the Data Privacy Act of 2012 (“Act”), its Implementing Rules and Regulations (“IRR”), and other relevant issuances of the National Privacy Commission (or “the Commission”).

Villaruz, Villaruz & Co., CPAs encourages you to review the privacy statements of websites you choose to link to from Villaruz, Villaruz & Co., CPAs so that you can understand how those websites collect, use and share your information. Villaruz, Villaruz & Co., CPAs is not responsible for the privacy statements or other content on websites outside of the Villaruz, Villaruz & Co., CPAs website and its official social media accounts.

Collection of personal information

For general inquiries, VVC collects personal data, such as your e-mail address, name, home or work address, telephone or mobile number.

For Career Opportunities Inquiries, VVC collects personal data when you apply for an internship or job through the “Career Opportunities” page, such as your name, email address, mobile number, and other information disclosed in the Curriculum Vitae.

For Business Inquiries, VVC collects personal data through the “Contact Us” page, such as your name, email address, job title, company name, and other information disclosed through various attachments.

For office visits or reporting to office, VVC automatically collects personal data through video recordings that may include facial features and actions of individuals, and timestamps. CCTV notices are posted at the entrance of the office premises.

Use of your personal information

Villaruz, Villaruz & Co., CPAs collects and uses your personal information to operate the Villaruz, Villaruz & Co., CPAs website and deliver the services you have requested. Villaruz, Villaruz & Co., CPAs may also contact you via surveys to conduct research about your feedback on current services offered. Villaruz, Villaruz & Co., CPAs does not sell, rent or lease its customer lists to third parties. In addition, Villaruz, Villaruz & Co., CPAs may share data with trusted partners to help us perform statistical analysis, send you email or postal mail, provide customer support, or arrange for deliveries. All such third parties are prohibited from using your personal information except to provide these services to Villaruz, Villaruz & Co., CPAs, and they are required to maintain the confidentiality of your information.

Villaruz, Villaruz & Co., CPAs may will disclose your personal information, without notice, only if required to do so by law or in the good faith belief that such action is necessary to: (a) conform to the edicts of the law or comply with legal process served on Villaruz, Villaruz & Co., CPAs or the site; (b) protect and defend the rights or property of Villaruz, Villaruz & Co., CPAs; and, (c) act under exigent circumstances to protect the personal safety of users of Villaruz, Villaruz & Co., CPAs, or the public.

Disclosure

Except as required by the law, we will not disclose your personal data for any purpose for which you have not given us your consent or later withdraw your consent.

Retention

VVC retains the personal data it collects only for the period allowed under the Firm’s retention and disposal policy and applicable laws and regulations, including the Act, its IRR, and relevant issuances of the Commission.

The Firm will retain your personal data for up to five (10) years from the submission of your personal data through our website unless a longer period is allowed or required by law or a legal obligation. Provided, however, that if you are hired by the Firm, your personal data will be kept as part of employee records, in accordance with the Firm’s policy.

Video recordings from our office CCTV are stored for a limited period in accordance with VVC’s retention policy and automatically overwritten thereafter. Longer retention is permissible only when required for investigations or legal proceedings

You may also opt to request the immediate deletion of your information from our database and other storage facilities.

Data Security

We are implementing reasonable and appropriate organizational, physical, and technical security measures for the protection of personal data obtained.

The security measures are intended to protect personal data against any accidental or unlawful destruction, alteration, or disclosure, as well as any other unlawful processing, with the objective of maintaining the availability, integrity, and confidentiality of personal data.

Use of Cookies

The Villaruz, Villaruz & Co., CPAs Web site use “cookies” to help you personalize your online experience. A cookie is a text file that is placed on your hard disk by a Web page server. Cookies cannot be used to run programs or deliver viruses to your computer. Cookies are uniquely assigned to you and can only be read by a web server in the domain that issued the cookie to you.

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Know Your Rights

As a data subject, you are entitled to the following rights regarding your personal information. For a more detailed explanation, please visit the National Privacy Commission’s official page:

• Right to Be Informed
  You have the right to be notified and provided with relevant details before your personal data is collected and processed.
• Right to Object
  You may refuse the processing of your personal data or withdraw previously given consent, especially if there are changes to the information you initially provided. Processing will cease unless otherwise permitted by law.
• Right to Access
  You can request access to your personal data and obtain information about how it is being handled—including its nature, purpose, method of collection, usage, sharing, storage, and eventual disposal or destruction.
• Right to Rectification
  If you find any errors or inaccuracies in your personal data, you have the right to dispute and request immediate correction under reasonable circumstances.
• Right to Erasure or Blocking
  Upon discovery and with sufficient proof of legal grounds, you may request the suspension, removal, blocking, or destruction of your personal data from our records.
• Right to Damages
  You are entitled to compensation for any harm caused by inaccurate, outdated, false, unlawfully obtained, or unauthorized use of your personal data.
• Right to Data Portability
  You may request a copy of your electronically processed personal data in a commonly used, structured format. This reinforces your control over your own information.

Updates & Revisions

Any changes to our privacy and data protection policies will be reflected in this notice. Significant updates or improvements will be clearly communicated and highlighted, while still being incorporated into this statement.

Contact Information

If you have questions, concerns, or requests regarding your personal data or our privacy practices, please feel free to reach out to our Data Protection Officer (DPO) through this email: dpo@villaruz.com.ph.